working bees, event set-ups, & canteen duty

It is a condition of membership that you agree to attend (or arrange for alternative assistance) at working bees, key events and in the canteen during rallies. Please note the only adults over the age of 18 will have their hours accounted for.

EVENT DATES - 2023-24 season

Events we’ll be running for the 2023 - 2024 season are as follows:

• Ribbon Day on the 22nd of October

• Show Jumping Series:

o Day One: 12th of November

o Day Two: 17th of December

o Day Three: 14th of January

• Two Day Event on the 3rd and 4th of February (with a rain date of the 2nd and 3rd of March)

EVENT SET-UP DATES

For each of these events we have the following Event Set-Up dates:

• Ribbon Day set-up: 21st of October

• Show Jumping Series Day One set-up: 11th of November

• Show Jumping Series Day Two set-up: 16th of December

• Show Jumping Series Day Three set-up: 13th of January

• Two Day Event set-up: 2nd of February

EVENTS OBLIGATIONS

To run a great event can take a great deal of time, but working together also helps us make friends and can be a fun day out. If every member and their family help, the required tasks get done quickly.

• All Members are to assist with event set-up for the Two Day Event (4hrs)

• Members can choose two other events to assist with event set-up (8hrs)

• All Members are required to assist with on the day job(s )at the Two Day Event (4hrs)

• Members can choose two other events to assist with on the day job(s) at the event (8hrs)

In total, we estimate that across the season each family will be asked to invest approximately 24 hours into these various activities for events.

working bee dates

Generally working bees are to prepare for events that our club hosts, but can also be for general maintenance and upkeep of the grounds.

Working bees for this season are as follows:

• First working bee of the season: 30th of September

• Grounds Maintenance working bee: 28th of October

• Two Day Event working bees: 20th and 27th of January

• End of season pack-down working bee: 18th of May

*Dates may be subject to change

WORKING BEE OBLIGATIONS

• All members are required to attend the first working bee of the season, 9am - 1pm (4hrs)

• All members are required to assist at one of the Two Day Event preparation working bees, 8:30am - 2:30pm (6hrs)

• Members can choose one other working bee to attend, 9am - 1pm (4hrs)

We estimate that across the season each family will be asked to invest approximately 14 hours into these various working bees.

CANTEEN

Lastly, each junior Rally night we have the canteen open to serve yummy snacks and dinners for our members, and each family will be required to help in the canteen for a minimum of 3 junior rallies, 5:30pm - 8:30pm. In total we estimate each family across the season will invest in canteen assistance approximately 9 hours.

summary

In summary, by joining the club, you and your young riding member agree to assist across the season with:

• Two Day Event prep set-up

• Two Day Event job(s) on the day

• Two other Events prep set-ups

• Two other Events job(s) on the day

• First Working Bee of the season

• One of the Two Day Event working bees

• One other Working Bee

• Rostered help in the canteen (a minimum of 3 Junior Rally nights per season)

The total hours each family is obligated to invest in Events, Working bees and Canteen duties is approximately 47 hours. Those unable or unwilling to assist with Junior Rally canteen duties, working bees, and events or other tasks, may be levied up to $600 per season. Please email the club if you have any concerns about your ability to fulfill your obligations. We are always happy to have a conversation.

Please note: Outstanding levy invoices must be paid as a pre-condition of registering for a Massey Pony Club competition or teams event, and prior to next season’s re-enrolment.