working bees & event set-ups

Adult riding members, parents and guardians of U18 riding members joining Massey Pony Club recognise that a riding membership at Massey Pony Club involves active participation by all adult members in the running of our club. Our club is run purely by members and volunteers. This means we rely on the efforts of each and every member to help the club be successful.

Working Bee’s

Working bees are typically held to prepare for events hosted by Massey Pony Club but may also be scheduled for general maintenance and upkeep of our club grounds. Given the size of our club, regular maintenance is essential to ensure the grounds remain safe and functional for everyday use and rallies.

Events:

Each season, Massey Pony Club hosts a variety of events designed to provide members with opportunities to learn, gain experience, and enjoy friendly competition within the comfort of their own club. These events also serve as an important source of revenue for the club.

To ensure the success of these events, it is essential that members contribute to both event setup and on-the-day support roles. Prior to each event, the Event Secretary will request volunteers via the club’s Facebook membership page and email.

Job for the season:

To support the ongoing upkeep of the Club’s grounds and equipment, each family is allocated a “job for the season.” This is the family’s responsibility for the duration of the season and is expected to be completed on a regular basis. Jobs may include, but are not limited to, maintaining a cross‑country jump.

Member Obligations:

It is a condition of membership that you agree to attend (or arrange for alternative assistance) at working bees and key events. Each family will be allocated a job for the season, which they are expected to do regularly, eg maintaining a cross country jump. Please note that only members over the age of 16 will have their attendace accounted for.

By joining Massey Pony Club, you and/or your riding member acknowledge and agree to actively support the club throughout the season by contributing to the following activities:

  • Attendance at the first working bee of the season

  • Participation in one grounds preparation working bee for the ODE 

  • Assistance at the ODE event setup and on-the-day jobs

  • Assistance with two additional club events

  • Attendance at one additional working bee

Opt out option

Families may opt out of these obligations by paying a levy of $300 at the beginning of the season, or $200 partway through the season

Exemptions and Conditions:

Working bees, event participation, and event setup obligations do not apply to Intro to Pony Club Members or to members who have made an alternative arrangement with the Working Bee Manager and Massey Pony Club Committee.

Please note: Any outstanding levy invoices must be paid prior to registering for any Massey Pony Club competition or team event, and before re-enrolment for the following season.

The full membership obligations document can be found here.