working bees & event set-ups

It is a condition of membership that you agree to attend (or arrange for alternative assistance) at working bees and key events. Each family will be allocated a job for the season, which they are expected to do regularly, eg maintaining a cross country jump.

Working bees: Members are also required to attend the first working bee of the season, one of the Express/ODE working bees, and one other working bee during the season.

Events: Members are also expected to assist with events. All members must help with the Express/ODE and two other events during the season.

Please note that only members over the age of 16 will have their hours accounted for.

EVENT DATES - 2025-26 season

Events Massey Pony Club will be running for the 2025 - 2026 season are as follows:

• Ribbon day on the 16th of November

• Express ODE on the 7th December

• Ribbon day on the 21st February

• Show Jumping Day on the 22nd of March

Event set up dates:

• Express ODE set up, 6th of December

• Ribbon day set up on the 15th of November & 20th February

• Show Jumping Day set up on the 21st of March 

 Working Bee’s

Working bees are typically held to prepare for events hosted by Massey Pony Club but may also be scheduled for general maintenance and upkeep of our club grounds. Given the size of our club, regular maintenance is essential to ensure the grounds remain safe and functional for everyday use and rallies.

While maintaining the grounds can require significant time and effort, these tasks are completed efficiently when all members and their families contribute.

Working bees for this season are as follows:

• First working bee of the season, TBC

• Express ODE grounds preparation working bee one, TBC 

• Express ODE grounds preparation working bee two, TBC

• Mid-season working bee, TBC

• End of season working bee, TBC

Please note that all scheduled working bee dates are subject to change. Working bees may be postponed or cancelled if deemed unnecessary. Any updates or changes will be communicated to members via the club’s Facebook membership page and email.

Acknowledgement of Member Responsibilities

By joining Massey Pony Club, you and/or your riding member acknowledge and agree to actively support the club throughout the season by contributing to the following activities:

• Attendance at the first working bee of the season

• Participation in one grounds preparation working bee for the Express ODE 

• Assistance with Express ODE event setup and on-the-day jobs

• Assistance with two additional club events

• Attendance at one additional working bee

You also acknowledge that it is the member’s responsibility to accurately log all completed hours with the Working Bee Manager. Updates to logged hours will be communicated throughout the season, and members must review these updates and promptly notify the Working Bee Manager of any discrepancies.

Families may opt out of these obligations by paying a levy of $300 at the beginning of the season, or $200 partway through the season

If a family is unable to meet these requirements—without prior arrangement with the Working Bee Manager—or chooses not to participate, a levy of up to $300 per season may be applied.

Exemptions and Conditions:

Working bees, event participation, and event setup obligations do not apply to Intro to Pony Club Members or to members who have made an alternative arrangement with the Working Bee Manager and Massey Pony Club Committee.

Please note: Any outstanding levy invoices must be paid prior to registering for any Massey Pony Club competition or team event, and before re-enrolment for the following season.

The full membership obligations document can be found here.