Privacy Policy
Massey Pony Club Privacy Policy
Massey Pony Club recognises the importance of protecting privacy. This is the current privacy policy for all personal information Massey Pony Club may collect, hold, use and disclose. By providing Massey Pony Club with personal information, you consent to the collection, holding, use and disclosure of your personal information in accordance with this privacy policy or as otherwise agreed with you.
Supporter Confidentiality
Massey Pony Club is committed to protecting your privacy. Any personal information provided to us will be treated in accordance with the Privacy Act 2020 and not be used or disclosed other than as described in this privacy policy.
Massey Pony Club adheres to the following guidelines:
Information about donations is handled with respect and confidentiality and, at a minimum, to the extent provided by law.
Some supporters prefer anonymity. We will respect the wishes of supporters who prefer their gift to remain confidential.
The personal information supporters provide when making a donation or registering for an event will be protected by Massey Pony Club, and Massey Pony Club only discloses such contact information to third parties where the third party is working on behalf of Massey Pony Club and a supporter has not opted out of their information being shared in this way.
What information we collect
Massey Pony Club collects and uses personal information from supporters including: addresses, telephone numbers, e-mail addresses, dates of birth, event attendance, relationships with other supporters, banking establishment and donation dates/amounts. Specific requests made by supporters are recorded; for example, requests to not be contacted via phone or to be excluded from certain mailings, as well as specific information provided by supporters, such as motivation for support, any correspondence with Massey Pony Club and highlights from interactions, The relationship with Massey Pony Club is also specified, such as private individual, trust, organisation etc. Massey Pony Club may use and track non-personally identifiable information from our official website(s), such as usage and volume statistics, for research purposes in order to further develop our website.
How we collect the information
When donations, whether solicited or not, are made to Massey Pony Club the details provided by the supporters are recorded in our database, but supporters will be contacted only if they have opted to hear from Massey Pony Club.
When a supporter uses a third party website to sponsor/support someone fundraising for Massey Pony Club, details provided are recorded in our database, but supporters will be contacted only if they opted to hear from Massey Pony Club.
Personal details of individuals/organisations who signed up for more information from Massey Pony Club through our website are also added to our database.
Individuals attending presentations/events are given the opportunity to complete evaluation forms or donation forms, on which they can specify whether they would like their details added to our database.
How we use that information
Massey Pony Club collects or obtains personal information for the following purposes:
To distribute receipts for donations;
To thank supporters for their donation and send donor acknowledgement letters;
To inform supporters about upcoming fundraising activities, events, presentations and other activities of Massey Pony Club;
Internal analysis and record keeping;
Direct communications including mailings and e-mails, to update on fundraising activities, ask for support with fundraising activities, surveys etc;
Direct contact to request supporter involvement in Massey Pony Club communication and/or fundraising activities; and
For any other purpose indicated at the time of supply of the information to Massey Pony Club.
Massey Pony Club will use and disclose supporters’ personal information only for these purposes or as otherwise authorised by the supporter or required by law.
Supporters have the option to have their name publicly associated with their donation. However, unless the supporter explicitly chooses to have their name associated with their donation, the default is that all donations are not to be publicly announced. If comments given to Massey Pony Club can either directly or indirectly identify the supporter, permission will be sought prior to use in any promotional materials.
How we store that information
For online payments, Massey Pony Club uses only fully accredited processing services.
Access and Correction of Information
Under the Privacy Act 2020 you have the right to access and request a correction to your personal information. To ensure that your recorded personal information is accurate and up-to-date, please notify us of any changes to your personal details as soon as possible through the following contact methods:
E-mail: masseyponyclub@gmail.com