working bees & event set-ups

It is a condition of membership that you agree to attend (or arrange for alternative assistance) at working bees and key events. Each family with one rider is asked to complete a total of 34 hours of working bee and event assistance. Families with 2+ riders will be asked to complete 38 hours of working bee and event assistance. Please note the only adults over the age of 18 will have their hours accounted for.

EVENT DATES - 2025-26 season

Events Massey Pony Club will be running for the 2025 - 2026 season are as follows:

• Ribbon day on the 16th of November

• Express ODE on the 7th December

• Ribbon day on the 17th of January 

• Show Jumping series on the 1st of February & 22nd of March

For each of these events will be the following event set up dates:

• Express ODE set up, 6th of December

• Ribbon day set up on the 15th of November & 16th of January

• Show Jumping series set up on the 31st of January & 21st of March 

Events Obligations:

• All Members are to assist with event set up for the Express ODE 

• Members can choose one other event to assist with event set up

• All Members are required to assist with on the day job(s) at the Express ODE 

• Members can choose one other event to assist with on the day job(s) at the event

 Working Bee’s

Working bees are typically held to prepare for events hosted by Massey Pony Club but may also be scheduled for general maintenance and upkeep of our club grounds. Given the size of our club, regular maintenance is essential to ensure the grounds remain safe and functional for everyday use and rallies.

While maintaining the grounds can require significant time and effort, these tasks are completed efficiently when all members and their families contribute.

Working bees for this season are as follows:

• First working bee of the season, 4th of October

• Express ODE grounds preparation working bee one, 1st of November 

• Express ODE grounds preparation working bee two, 29th of November

• Mid-season working bee, 14th of February

• General maintenance working bee, 7th of March 

• End of season working bee, 23rd of May

Working Bee Obligations:

• All members are required to attend first working bee of the season, 

• All members are required to assist at one of the Express ODE preparations working bee's 

• Members can choose two other working bees to attend

Please note that all scheduled working bee dates are subject to change. Working bee’s may be postponed or canceled if deemed unnecessary. Any updates or changes will be communicated to members via the club’s Facebook membership page and email.

Acknowledgement of Member Responsibilities

By joining Massey Pony Club, you and/or your riding member acknowledge and agree to actively support the club throughout the season by contributing to the following activities:

• Attendance at the first working bee of the season

• Participation in one grounds preparation working bee’s for the Express ODE 

• Assistance with Express ODE event setup

• Support with on-the-day jobs for the Express ODE event

• Participation in setup for one additional club event

• Assistance with on-the-day jobs for one additional club event

• Attendance at two additional working bees

You also acknowledge that it is the member’s responsibility to accurately log all completed hours with the Working Bee Manager. Updates to logged hours will be communicated throughout the season, and members must review these updates and promptly notify the Working Bee Manager of any discrepancies.

Each family with one riding member is expected to contribute approximately 34 hours per season towards club events and working bees. Families with more than one riding member are expected to contribute approximately 38 hours.

If a family is unable to meet these requirements—without prior arrangement with the Working Bee Manager—or chooses not to participate, a levy of up to $350 per season may be applied.

Exemptions and Conditions:

Working bees, event participation, and event setup obligations do not apply to Intro to Pony Club Members or to members who have made an alternative arrangement with the Working Bee Manager and Massey Pony Club Committee.

Please note: Any outstanding levy invoices must be paid prior to registering for any Massey Pony Club competition or team event, and before re-enrolment for the following season.